January 2016 - The Association shall be known as the HOLMEWOOD NEIGHBOURHOOD ASSOCIATION.
Run by, and for the, representation of, residents of the area as defined by the mapincluding: Holmewood Road, Holmewood Gardens, Maplestead Road, Cotherstone Road and Rush Common Mews.
- The objectives of the Association are:
- to represent the interests of residents.
- to protect and enhance the local environment.
- to encourage the participation of the whole community in the association
- to encourage co-operation, welfare and social activities
- Membership shall be free and open to all residents within the defined area aged 16 years and over.
Meetings
- There shall be at least one General Meeting held each year in addition to the
Annual General Meeting. An Extraordinary General Meeting may be called from time to time.
- An Annual General Meeting shall be held each year during January
- Notice for a General Meeting shall be 7 days and 28 days for an Annual or Extraordinary General Meeting. Minutes of all meetings to be recorded and availble to all residents.
- These officers shall be elected at each Annual General Meeting :
Chairperson, Secretary, Treasurer.
Maximum tenure of office will be three years in the same post. A one year gap required before standing again for the same post.
- The business of the Association shall conducted by a Committee elected at each Annual General Meeting, which shall consist of:
the officers plus
five other members plus non voting Co-opted members can be appointd as the need arises from time to time.
No two or more officers or Committee members shall be elected or co-opted from the same household.
- The quorum for:
the committee is four including two of the three officers.
the General Meetings is fifteen.
the Annual General Meeting is fifteen.
Funding
- The Association may receive donations or raise monies which shall only be applied to further the objectives of the Association.
- An independent person shall be appointed to examine the accounts at the Annual
Meeting
- Our financial year ends on the on 31st December.
- Independently examined accounts for the past year shall be presented at the Annual General Meeting
Alterations to the Constitution - This constitution may be amended by a motion passed at the Annual or a General Meeting.
Dissolution - Should the Association cease to exist, any residual funds shall be spent on the neighbourhood at the direction of the officers.
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