January 2016 (updated May 2023 - proposed and agreed at the 2023 AGM)

1.  The Association shall be known as the HOLMEWOOD NEIGHBOURHOOD ASSOCIATION. Run by, and for the, representation of, residents of the area as defined by the map including: Holmewood Road, Holmewood Gardens, Maplestead Road, Cotherstone Road and Rush Common Mews.

2.  The objectives of the Association are:

to represent the interests of residents;

to protect and enhance the local environment;

to encourage the participation of the whole community in the association;

to encourage co-operation, welfare and social activities.

3.  Membership shall be free and open to all residents within the defined area aged 16 years and over.

MEETINGS

4.  An Annual General Meeting shall be held each year.

5.  An Extraordinary General Meeting may be called from time to time.

6.  Notice for an Annual General Meeting shall be 28 days. Notice for an Extraordinary General Meeting shall be 14 days. Minutes of all meetings to be recorded and available to all residents.

7.  These officers shall be elected at each Annual General Meeting: Chair, Secretary and Treasurer. Maximum tenure of office will be three years in the same post. A gap of one year is required before standing again for the same post.

8.  The business of the Association shall conducted by a Committee elected at each Annual General Meeting, which shall
      consist of:
      the officers plus five other members (non-voting Co-opted members who can be appointed by the elected committee as
      the need arises, from time to time). No two or more officers shall be elected or co-opted from the same household.

9.  The quorum for:
      the committee is four, including two of the three officers; the Annual General Meeting is fifteen and General Meetings is
      fifteen.

FUNDING

10.  The Association may receive donations or raise monies, which shall only be applied to further the objectives of the
      Association.

11.  An independent person shall be appointed to examine the accounts at the Annual General Meeting.

12.  Our financial year ends on the on 31st December.

13.  Independently examined accounts for the past year shall be presented at the Annual General Meeting.

ALTERATIONS TO THE CONSTITUTION

14.  A motion passed at the Annual, or at a General Meeting, may amend this constitution.

DISSOLUTION

15.  Should the Association cease to exist, any residual funds shall be spent on the neighbourhood at the direction of the
      officers.

HOLMEWOOD NEIGHBOURHOOD ASSOCIATION, LONDON SW2